TERMS AND AGREEMENTS

We take your privacy and security seriously. Once signed and submitted, we will email you a PDF copy of this agreement for your records.

If you are obtaining a quote for and/or securing or procuring travel for more than just yourself, all references below to “I” (and derivations thereof, including without limitation “my” and “me”) shall be read to mean you on behalf of yourself and each individual within your group for whom you are obtaining a quote and/or securing or procuring travel.

THE GIRLS WHO FLY LLC. CLIENT AGREEMENT

TERMS AND CONDITIONS

I understand that The Girls Who Fly LLC ("TGWF") is not the source or supplier of the travel services I have requested and acts solely as an agent for the actual suppliers of such services. I have been advised that the suppliers whose names appear in the information supplied to me are those who are actually responsible for providing the travel services I have purchased. I consent to, request the use of those suppliers, and agree not to hold The Girls Who Fly LLC responsible should any of these suppliers: 1) fail to provide the travel services I have purchased; 2) fail to comply with any applicable law; or 3) engage in any negligent act or omission that causes me any sort of injury, damage, delay or inconvenience.


I accept that The Girls Who Fly LLC is not responsible for, nor will I attempt to hold it liable for, any injury, damage, or loss I may suffer on account of any conditions, actions, or omissions that are beyond its reasonable control. Accepting only liability that directly arises from the gross negligence or willful misconduct of The Girls Who Fly LLC (proven in a court of law), I will not hold it responsible for any injury, damage, or loss I may suffer while on any third party provided or operated excursion or activity.


I understand that by agreeing to receive services through The Girls Who Fly LLC I hereby agree to indemnify The Girls Who Fly LLC, and all those (directly/indirectly) associated with either party against any and all damage, liability, claims, demands, expenses, actions, costs, and loss, as well as legal fees and costs incurred, as a result of the Services, rendered this Agreement or any transaction or matter connected with the Services or the relationship between Contractor, myself the client, and The Girls Who Fly LLC. This clause shall not be read to provide indemnification for any Party in the event that a competent court of law, rendering a final judgment, holds that the bad faith, gross negligence, or willful misconduct of the Party caused the damage, liability, or loss.


I understand that it is my responsibility to review my travel documents for accuracy upon receipt and understand that I may contact The Girls Who Fly LLC if I have any questions.


I understand that it is my responsibility to review the accuracy of all details in the travel quotations provided to me and to confirm the same to The Girls Who Fly LLC.


I understand that all reservation fares typically involve restrictions (including, but not limited to, restrictions related to cancellation) and that changing any aspect of my travel arrangements may result in the payment of additional money.


I understand that the Transportation Security Administration (TSA) requires me to carry a government-issued identification card in order to board a flight. I have been advised that the name, date of birth, and gender that appear on the identification card must exactly match the same data that is listed on my airline ticket and in my booking records. I acknowledge that my failure to strictly comply with these requirements may result in denied boarding or an undue delay at an airport security checkpoint causing me to miss my flight.


I understand that if traveling internationally, I must have a valid passport, and depending upon my destination and nationality, I may need to obtain one or more visas. I assume full and complete responsibility for checking and verifying any and all passport, visa, vaccination, or other entry requirements of my destination(s), and all conditions regarding health, safety, security, political stability, and labor or civil unrest at such destination(s). 


I understand that The Girls Who Fly LLC has no special knowledge regarding the financial condition of travel service providers selected for your travel services, unsafe conditions, health hazards, weather hazards, or climate extremes at locations to which you may travel. For information concerning possible dangers at destinations, The Girls Who Fly LLC recommends contacting the Travel Warnings Section of the U.S. State Department at 1-888-407-4747 or www.travel.state.gov. For medical information, The Girls Who Fly LLC recommends contacting the Centers for Disease Control at 1-800-232-4636 or www.cdc.gov/travel. I assume full responsibility for participating in any and all travel services. The Girls Who Fly LLC will not be held responsible for the contraction of diseases (ie. COVID 19), illness, and/or death that occurs while on a scheduled booking. As a traveler, I accept any and all possibilities of injury, illness, and death. 


I understand that all bookings will be disseminated to me, the client, on the day of booking, I understand after receiving the booking emails that I will be given a set time period to verify any and all information to assure against errors. I understand that it is my responsibility to notify the travel agent making the booking of needed changes within the set time period. I understand that if I do not notify the travel agent the booking will be submitted as is and any further changes after the deadline will result in additional fees from the travel agency and/or booking sites.


I understand that by accepting services conducted by The Girls Who Fly LLC and their associates that I agree to indemnify the company and all those (directly/indirectly) associated with either party against any and all damage, liability, claims, demands, expenses, actions, costs, and loss, as well as legal fees and costs incurred, as a result of the travel services rendered, this Agreement or any transaction or matter connected with the services rendered or the relationship between Client, agent, and travel agency. This clause shall not be read to provide indemnification for any Party in the event that a competent court of law, rendering a final judgment, holds that the bad faith, gross negligence, or willful misconduct of the Party caused the damage, liability, or loss.


I understand that The Girls Who Fly LLC will make every effort to ensure that the Client understands all services rendered before and after bookings are made. TGWF will also make every effort to render quality travel-related services. However, we do not guarantee 100% satisfaction before, during, and post-travel arrangements have been made. The Girls Who Fly LLC takes no responsibility for inaccuracies or the inability of a Client to effectively participate in services.

I understand that The Girls Who Fly LLC provides no refunds or warranties as to the function of services rendered and retained by the Client whether express, implied, or statutory. In the event that a refund is requested or a trip cancellation occurs the Client understands that refunds will be subject to the policies of the vendor. Agreeing to use these services also means that the Client accepts all responsibility for any risk thereof this may include but not limited to medical expenses, funeral expenses, or legal actions taken by yourself and anyone associated with yourself.  


I understand that by purchasing services (either for myself or those in my party) from The Girls Who Fly LLC I am waiving my right, the right of my (and all those in my party) heirs, family, friends, colleagues, or any particular person(s) associated with me, or my company to take legal, fiscal, or other actions against me due to accidental or negligence by anyone associated with The Girls Who Fly LLC (such as but not limited to the owner, employee, consultant, contractor, family, friend, a sister company, and/or partner companies etc.) anyone associated with The Girls Who Fly LLC. 


I understand that the Company is not liable to Client or any third party for consequential, indirect, special, or exemplary damages including but not limited to damages for loss of life, sickness, illness, profits, business or anticipated benefits whether arising under tort, contract, negligence or otherwise whether or not foreseen, reasonably foreseeable or advised of the possibility of such damages. I relinquish my right, the rights of those in my party, my family, friends, heirs, and all those associated with me now and in the future to take legal actions against The Girls Who Fly LLC, their partners, employees, associates, sister businesses, and all those associated with them.


I understand that I may purchase travel insurance to cover certain risks inherent in travel such as supplier bankruptcy and the inability to travel due to a medical or personal emergency.


I agree that, where The Girls Who Fly LLC has identified the same in a written communication to me (including via email), a deposit may be required, and/or certain itinerary planning charges may be imposed. By way of example only, The Girls Who Fly LLC typically charges an initial consultation non-refundable fee of $50.00 per booking, this amount will be applied towards the final booking fees in the event that the client chooses to allow The Girls Who Fly LLC to book on their behalf. In addition The Girls Who Fly LLC also requires a planning deposit, and a booking deposit. If the trip is not booked, or if a booked trip is canceled, the deposit would be forfeited and would become compensation to The Girls Who Fly LLC for the work associated with the searching, planning, and communication activities. 


I also understand that if I choose to cancel a portion of my trip I may be subject to the loss of all and/or a portion of my trip fees initially described in the invoice. Custom itinerary planning fees may be charged for multi-destination trips and trips that include the coordination of multiple modes of transportation (e.g., flights, trains, ground transfers, etc.). 


I understand that The Girls Who Fly LLC does not book trips that are less than 30 days from departure. Trips booked at the 30 day mark are subjected to an additional fee. 


I understand that I may be subject to an additional $25.00 fee (per person) if I or individuals within my party fail to pay the agreed-upon deposit within 24 hours of receiving the initial invoice.


I also understand that I may be subject to a $25.00 fee (per person) for additional modifications and changes to already confirmed reservations plus the rates of all third-party vendors. These charges will be imposed only if advised in writing (including via email) by The Girls Who Fly LLC. 


I understand that prices are subject to change without notice. PAYMENTS SHOULD BE MADE VIA PAYPAL unless otherwise stated in writing. Full payments are typically required upon receipt of invoice unless otherwise stated in writing and agreed upon by both parties. Payment plans can be made using Paypal’s automatic service only.


I understand that prices are subject to change and those listed on the invoice are only estimates until the time of booking. In the event that prices fluctuate upwards, I recognize that it is my responsibility to pay any price differences. However, if prices fluctuate downwards The Girls Who Fly LLC will return any differences. 


LODGING

I understand that upon arrival I may be responsible for providing a card for incidentals.


I understand that I am responsible for any damages and/or property violations incurred at the rental property (Airbnb, VRBO, hotel, resort, etc.) caused by me or anyone in my party during my stay. While The Girls Who Fly LLC will do its best to ensure that all requirements for occupying the property are clearly stated, ultimately, I understand that it is my responsibility to be aware and follow all property requirements.


FLIGHT

I understand that many airlines now have adjusted baggage policies that only allow for travelers to bring one personal item (usually the size of a backpack) in the event that a basic ticket is purchased. Unless otherwise stated in writing The Girls Who Fly LLC will not book baggage or other extra services offered by the airline. I understand that this is my responsibility and will not hold The Girls Who Fly LLC responsible for baggage or service charges.


I understand that many airlines now require masks to be worn throughout the duration of the flight and at the airport. In some cases, negative COVID-19 tests are required to fly. I understand that this is my responsibility to know the details of the flight requirements and will not hold The Girls Who Fly LLC responsible for any adverse impacts to my trip.


ACTIVITIES: Reservations made at restaurants, excursions etc.

In the event that The Girls Who Fly LLC books an activity on my and my parties’ behalf, I understand that I am participating in these activities at our own risk. The Girls Who Fly LLC is not liable for any consequential, indirect, special, or exemplary damages including but not limited to damages for loss of life, sickness, illness, profits, business or anticipated benefits whether arising under tort, contract, negligence or otherwise whether or not foreseen, reasonably foreseeable or advised of the possibility of such damages Incurred while participating in activities. I relinquish my right, the rights of those in my party, my family, friend, heirs, and all those associated with me now and in the future to take legal actions against The Girls Who Fly LLC their partners, employees, associates, sister businesses, and all those associated with them.

The laws of the State of Louisiana govern the rights and obligations of the parties to this Agreement and the interpretation, construction, and enforceability thereof. I agree that any action or proceeding brought by me against TGWF shall be brought solely in the courts of Louisiana located in Tangipahoa Parish. In the event any action or proceeding is initiated by me in a court outside of Tangipahoa Parish, Louisiana, I agree to pay TGWF's costs and reasonable attorney fees associated with defending such action or proceeding.


Please Sign the Client Agreement Here

I understand that The Girls Who Fly LLC asks that all members of the participating party receiving services from The Girls Who Fly LLC complete and sign this agreement. In the event that the form is not completed. I understand that the moment The Girls Who Fly LLC book and/or receive payment for a booking on my behalf that I am agreeing to all of the points outlined in this service agreement.

I understand that this agreement is subject to change at any time without notice. While The Girls Who Fly LLC will do their best to update this agreement on their website when changes are made, I understand that it is my sole responsibility to ensure that I have the most updated version of the agreement upon booking and receiving services.